Transform your maintenance management: from reactive to preventive.
Octopus CMMS centralizes your assets, structures your work orders, and gives your field teams the visibility they need to plan.
Preconfigured for your industry. Deployed in a matter of weeks.
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The challenges holding back your maintenance teams
Your technicians handle emergencies instead of preventing them. Scattered data, equipment with no history, decisions made on instinct.
Reactive maintenance: constant breakdowns and blown budgets
Your technicians respond to emergencies rather than anticipating them. Equipment fails without warning and unplanned downtime disrupts operations.
Zero visibility into assets and maintenance
Your data is scattered across Excel and emails. Impossible to get a consolidated view of costs, performance and risk. Unable to confidently decide whether to repair, replace or modernize.
Your field teams work on paper and by phone
The CMMS is seen as an administrative burden, not a working tool. Field data doesn't exist, inventory is incomplete and decisions are made without reliable information.
From reactive to preventive maintenance
Your equipment is used and serviced on a structured schedule. Work orders are generated and dispatched automatically, and your field teams know what to do before a breakdown becomes an emergency.
Planned, automated preventive maintenance
Maintenance schedules automated by equipment, frequency and intervention type. No more oversights, no more surprises.
Automatic work order generation
Work orders are created automatically based on your maintenance rules. Your technicians receive the right instructions, at the right time.
Root cause analysis of recurring breakdowns
Identify why a breakdown keeps recurring and eliminate it at the source. Fewer fixes, more prevention.
Tracking of breakdowns and unplanned downtime
Every incident is logged, analyzed and linked to its equipment. Your breakdown trends become visible and actionable.
Managing emergencies and critical interventions
Priority handling of situations with high operational impact — your critical equipment stays under constant watch.
A complete picture of your equipment fleet
No more gut-feel decisions. Centralized assets, complete history, reliable maintenance data. Repair, replace or modernize — you decide with confidence.
Centralized inventory of your equipment fleet
Every piece of equipment has its complete record: specifications, history, parts, technical documentation. No more manual entry, no more incomplete inventory.
Complete history and maintenance tracking per equipment
Every intervention, breakdown, replaced part and cost accessible in an instant for any asset.
Maintenance CAPEX/OPEX dashboards and reports
Visualize your maintenance costs by equipment, by site and by intervention type. Consolidated reports ready to present, to decide and justify with confidence.
TCO calculation and repair/replace decisions
Reliable historical data to decide with confidence. Total cost of ownership, useful life, break-even point.
Maintenance KPIs: MTTR and MTBF
Measure mean time to repair (MTTR) and mean time between failures (MTBF). Identify your problem equipment before it costs too much.
A CMMS your technicians actually want to use
A web portal built for the field: simple, accessible, preconfigured for your industry. Your maintenance data enriches itself in real time, at the source.
Responsive CMMS web portal, accessible in the field
Your technicians view and close their work orders from any device, in real time. No more delayed entry, no more missing data.
Simple, intuitive interface for field teams
Designed for field technicians, with the information they need to do their job better. Quick to learn, even for the least tech-savvy.
Industry-preconfigured CMMS templates
Your workflows already look like your reality from day one. Less resistance, faster adoption.
Technical documentation built into every piece of equipment
Manuals, diagrams, procedures and field notes attached directly to the equipment record. Your new technicians and teams find the information immediately.
Automatic work order assignment
Work orders are assigned based on skills and availability. Your technicians get what they can do, when they can do it.
Octopus CMMS features
Everything you need to structure, automate and run your maintenance every day.
Maintenance and service operations
Preventive maintenance
Maintenance schedules
Work orders
Automatic work order generation
Corrective maintenance
Root cause analysis
Emergency management
Multi-site interventions
Assets and inventory
Centralized asset inventory
Equipment records
Built-in nomenclature
Complete service history
Technical documentation
Spare parts management
Asset lifecycle
Resources and subcontractors
Automatic work assignment
Skills management
Contractor coordination
External technician access
Vendor and contract management
Reporting and analytics
Real-time dashboards
Custom reports
MTTR and MTBF analysis
Operational KPI tracking
TCO calculation
CAPEX/OPEX budget tracking
Maintenance cost analysis
On-site field experience
Responsive web portal
Simple, intuitive interface
Dynamic forms
Notifications and alerts
Operational knowledge base
Flexibility and evolution
No-code platform
Industry-specific preconfigured templates
Configurable workflows
Sandbox
Automatic updates
Governance and security
Full audit trail
Role-based access control (RBAC)
Compliance reports
Inspection management
Data hosted in Canada
SOC 2 Type 2
Law 25
Never start from scratch
Hundreds of organizations have already laid the foundation. Their expertise and best practices are built into every Octopus solution through preconfigured, industry-standard templates.
Our ITIL-certified consultants bring deep industry expertise and guide you every step of the way, from deployment to continuous improvement.
Industry-specific preconfigured templates
Every industry (SMBs, healthcare, municipalities, education, public sector) has its own processes, terminology, and unique requirements. Your templates are already built to reflect them.
Deployed in just weeks
No more endless implementation projects. Your teams are up and running in just a few weeks with a solution that already reflects their reality.
No-code customization
Add forms, adjust workflows, and build automation rules directly within your solution. No technical expertise or external consultants required.
A partner that supports you
Our ITIL-certified consulting team supports you at every stage, from initial setup to the continuous evolution of your solution.
Meet your new built-in AI intelligent Assistant
Got a question? A request? A change to make? Just ask using plain language. Your Octopus AI Assistant figures it out and takes appropriate action. It's a fundamental shift in how you manage services.
Configuration, by conversation
Want to add a field, tweak a workflow, adjust a rule? Your AI Assistant does it for you — in real time, no code, no delay.
Proactively identify opportunities
Your AI Assistant scans for gaps, inefficient processes, and missing automations — then recommends concrete improvements before you think to ask for them.
Analyze your data
Ask about your tickets, work orders, SLAs, trends, equipment and assets the way you'd ask a knowledgeable colleague.
Automated communications
Need to write a user announcement, a release note, or a new procedure? Your AI Assistant writes it for you — in the right tone, ready to deploy.
Customer Stories
How organizations across Canada optimized their maintenance management with Octopus
Ready for your industry. From day one.
Co-developed with organizations just like yours, our solutions are grounded in proven industry best practices. Choose your sector and see how Octopus tackles your specific challenges.
