Thousands of medical devices. One connected inventory.
Octopus GBM centralizes the management of your biomedical equipment in a solution preconfigured with APIBQ codification. One shared reference across every biomedical workshop.
The unique challenges of biomedical engineering
Master your biomedical fleet across the network. Replace scattered tools with one solution that centralizes your equipment, supports compliance, and simplifies lifecycle management.
Scattered data, an inventory impossible to maintain
Thousands of medical devices spread across Excel files, network drives, and paper records. No single source. Every search turns into an investigation. Every audit, a rebuilding project.
Manual preventive maintenance, undocumented initiatives
Without automation, scheduling regulatory maintenance rests on fragile Excel calendars. Corrective work isn't systematically documented.
A capital equipment plan built on estimates, not reliable data
Without a complete history per device, every replacement decision is a gamble. Defending your capital equipment plan to leadership without reliable data means working blind.
Complete, structured biomedical inventory
Every medical device is located, assigned, and documented following APIBQ nomenclature, giving you a single reference across your entire network. Access the information you need instantly.
Preconfigured with APIBQ codification
Start with a structure already aligned with the Association des physiciens et ingénieurs biomédicaux du Québec nomenclature, for immediate consistency across your entire network.
Complete equipment record
Technical specs, location, owner, warranties, service contracts, related parts, and technical documentation — all in one place, accessible in seconds, ready to support fast decisions.
Full lifecycle from acquisition to decommissioning
Every piece of equipment is tracked over time with clear visibility on its history, interventions, costs, and upcoming deadlines — for smarter planning and fewer surprises.
Centralized multi-site management
One system for every facility lets you track, compare, and manage your fleet without fragmentation or duplicated tools.
Contract and vendor management
Contracts, warranties, and renewal dates are linked directly to the equipment and monitored continuously, cutting missed deadlines and protecting operational continuity.
Every intervention planned. Every action traceable.
Octopus GBM automates the generation of preventive work orders based on your regulatory schedules, and structures every corrective intervention with full traceability.
Automatic preventive work order generation
Maintenance schedules trigger work orders automatically at the right time. Your teams get clear interventions delivered to them, without manual follow-up or the risk of missing a deadline.
Built-in checklists by equipment type
Every intervention follows standardized protocols matched to the device, ensuring uniform execution — even for new technicians.
Full traceability on every intervention
Every action is logged and linked to the equipment involved, including time, resources used, and the result. History stays accessible, always ready to support your audits.
Exportable audit reports
Generate reports aligned with regulatory requirements in minutes. No manual compilation before inspections.
Automatic assignment by skill set
Every work order is routed to the right team based on expertise and availability — accelerating response and shortening intervention time.
Reliable data to make better decisions
Octopus GBM consolidates equipment costs, breakdowns, and performance indicators to turn your PCEM (medical equipment conservation and maintenance plan) into a reliable, structured decision-making tool.
GBM performance
A dashboard built for biomedical engineering, giving you a clear view of fleet performance, costs, and equipment at risk — to guide operational priorities.
Total cost of ownership per device
Every cost tied to an asset comes together in one place: acquisition, maintenance, parts, and labor. Support informed decisions on replacement or extending useful life.
Alerts on deadlines and end-of-life
Contracts, warranties, and end-of-life dates are tracked continuously, so you can anticipate replacements instead of reacting to emergencies.
Reliable PCEM indicators
The key data points in your PCEM are fed by real, up-to-date information — cutting estimates and improving planning quality.
Consolidated reports for leadership
Clear, structured reports generated in a few clicks by site or category, ready for decision-making with no manual compilation.
Meet your new built-in AI intelligent Assistant
Got a question? A request? A change to make? Just ask using plain language. Your Octopus AI Assistant figures it out and takes appropriate action. It's a fundamental shift in how you manage services.
Configuration, by conversation
Want to add a field, tweak a workflow, adjust a rule? Your AI Assistant does it for you — in real time, no code, no delay.
Proactively identify opportunities
Your AI Assistant scans for gaps, inefficient processes, and missing automations — then recommends concrete improvements before you think to ask for them.
Analyze your data
Ask about your tickets, work orders, SLAs, trends, equipment and assets the way you'd ask a knowledgeable colleague.
Automated communications
Need to write a user announcement, a release note, or a new procedure? Your AI Assistant writes it for you — in the right tone, ready to deploy.
Solutions for every sector
Every sector operates by its own rules and constraints
Octopus ITSM
End the daily scramble. Triage tickets, automate routing, and manage your IT services with centralized, reliable data. Built on ITIL best practices, easily configurable and scales with your team.
Octopus ESM
Service management isn't just for IT. Bring the same discipline to every team that supports the business. One orchestration layer. One experience.
Octopus CMMS
Stop reacting. Start planning. Centralize your assets, schedule preventive maintenance, and track work orders in real time.
Customer Stories
Deployed at scale across the Quebec healthcare network. Octopus works the way multi-site facilities work — grounded in the day-to-day realities.
Security and compliance at the heart of your operations
Developed to meet the strict requirements of public and private institutions. Octopus respects your strict security and compliance standards. Data is hosted in Canada. Every audit is made simple by full, timestamped traceability.
ITIL · SOC 2 Type 2 · Law 25 · Hosted in Canada
